Board meetings are a critical component of effective business governance and are often the source of the company’s most valuable insights. However, there are many ways in which meetings for board members can become inefficient and ineffective. In this article, we’ll explore some easy-to-follow tips to help your organization to manage the cycle of meetings and keep your board meetings engaging and energized.
Punctuality and Preparation
It is crucial to begin the meetings at the appropriate time. Participants should have all the material they need to read before the meeting starts. The inability of members to follow the discussion due to a lack of background information or context is the main reason for meetings to be ineffective. In addition the board should clearly communicate the agenda to participants at least 3-4 days in advance (or even earlier) so that everyone can read the agenda and prepare for the meeting prior to the time.
The timeframes for meetings that are outlined on the agenda is essential to ensure that the meeting is productive. This will show the participants that the board realizes how important their time is and that they’re respected as professionals. The chairperson or moderator should be watching the meeting continuously and gently guiding the discussion to ensure that the agenda items can be discussed and the meeting can conclude in time.
Prioritizing the most important items on the agenda is important. This will save time on non-controversial and long reports that could have been addressed directly by the CEO, the management team, or other committees.
Leave a Reply