Virtual Meetings can be a great method for colleagues to connect and collaborate even if they are not physically present. Virtual meetings can present particular challenges that are difficult to overcome. These challenges include the lack of non-verbal cues and poor sound quality and distracting participants. There are a myriad of tips and tricks to help you effectively conduct virtual meetings. These will improve engagement and help keep the meeting on the right track.
Be sure that your meetings are scheduled at a time that is appropriate for everyone involved. If your team is spread across different time zones then schedule your meetings to coincide with working days of all the parties involved. This will stop your meeting from getting too long and help employees feel energized when they return to their work.
Create a clearly defined agenda for your meetings and adhere to it as closely as possible. This will prevent the meeting from slipping off-track and give attendees the sense that they are taking advantage of their precious time. Encourage participants to speak during the meeting, and note notes in writing instead of typing. Studies have proven that taking notes by hand can help people remember information and recall it later.
Keep a note of any questions or comments from participants and take them up at the conclusion of the meeting. This will ensure that all important information is recorded and that no concerns or questions remain unanswered.
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