The board meetings are vital to the success of any organization. They need a lot of work and dedication from both the leadership team and the board members. How do you run a board meeting that’s efficient and efficient? The answer lies in careful planning with a well-organized agenda and the timely distribution of materials as well as smart scheduling, appropriate locations and the ease of access to material.
Start the meeting by giving an outline of the agenda as well as an inviting welcome to everyone in attendance, particularly new members or guests. Set the tone for the meeting by explaining the purpose of the board’s discussions and how the decisions will be made. It’s also crucial to address the quorum requirements as stated in your governing documents, and ensure that all necessary members are present to legally conduct business.
Discuss the most important agenda items first. This will ensure that you allow enough time for them to be considered and discussed. This will help drive the most stimulating and engaging discussions and will help you adhere to the timeframe you have set for your meeting.
Define how you will take decisions during the meeting, be it through consensus or voting. This will help ensure that everyone on the board is aware of and accepts the process of making decisions which is essential to effective decision-making.
Give the board plenty of time to talk about new, unsolved issues. This is called “new business.” These will usually be discussions with the aim of settling a decision. However, if you determine that additional research is required or that a decision cannot be reached at the time of the meeting It is beneficial to make an agenda section for these items. These may be discussed at future meetings or addressed in follow-up discussions.
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