The minutes of board meetings are an essential element of governance. They are not just used as documents of the discussions and decisions made, but they also act as legal documents in the event of litigation. This is why it’s important to ensure they’re done correctly If you write them poorly, your minutes could create gaps that expose the door to liability. It’s easy to create the body section that’s clear, concise and accurate using the appropriate tools.
Generally speaking, your minutes should be unbiased and avoid making statements or opinions about the events. Also, you should be sure to include all key decisions and actions, as well as any follow-up work that has been agreed upon. In addition, you should include all information about attendance along with a list of non-voting attendees such as consultants or guests in your board minutes. This includes whether they’re in person, over the phone, or online.
Make sure you include a statement of the date, time and location of the meeting. It’s also helpful to indicate the type of meeting – whether it’s a regular or an annual, or special board meeting. It is also important to include information regarding the date and time of the meeting, when it was called, or the majority of the attendees. It is not necessary to record whether anyone voted for or against the motion. However, you must http://www.aboutboardroom.com/what-is-meeting-management-software/ not forget to record the vote and the result. In some instances the board might have to discuss sensitive or private topics in closed sessions. These discussions will be recorded.
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