Boardroom meetings online are an increasingly popular option for businesses to hold meetings with remote participants. This technology has numerous advantages over traditional face-to face meetings, such as lower travel costs, greater accessibility, and better governance. These meetings are designed to be primarily focused on the determination of how a business can best tackle the most pressing issues while fulfilling the fiduciary obligation of the board on behalf of shareholders.
The success of an online board meeting largely depends on proper planning and preparation. Start by choosing a date and time that is convenient for everyone. Consider their work schedules and meal times. Also, make sure that your videoconferencing platform can handle both audio and video, and also allows you to record your meetings. Also, make sure that all remote colleagues are on the same page by providing an agenda that is clear and any materials they might need to review prior to when the meeting begins.
During the online board meeting, try to keep your discussion focused and productive. If you feel that the discussion is drifting off topic, ask participants to take a quick break or silence their voices. Also, keep the meeting short clear, concise and focused. Long discussions can drain your energy and reduce participation.
If you’re looking to boost collaboration during a virtual meeting, choose the video conferencing platform with a simple collaboration tool. This will allow teams to collaborate on the same document, and improve the overall experience of the meeting.
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