Online Board Meetings Benefits
A virtual board meeting digital data room set up can save your non-profit organization money, time, and energy. It lets your members take part regardless of their working schedules, quarantine limitations and travel restrictions. It’s important to keep in mind that virtual meetings can cause challenges if not managed carefully. However adhering to a few basic guidelines can lead to a successful online meeting with strong board engagement and effective documentation.
Begin with a clear, concise agenda. Include your board members in establishing the agenda and send them a copy well in advance to allow them time to prepare. This helps keep your board on track and ensures all relevant topics are addressed during the meeting.
Make sure you use video conferencing software in your meetings to ensure that all participants are able to see each other. If the board members cannot see body language or hear each other clearly, it becomes difficult to connect. Video conferences are a great way to avoid distractions such as pets, children or household movements.
Record all decisions made during the meeting, and include notes from every member who participated in the decision. This will make your meeting’s minutes easier to refer back to in the future and ensure that all decisions are recorded in full. If you don’t document your decisions correctly it could cause confusion and conflicting information later. Be sure to have a designated minute-taker who understands the importance of recording all discussions and decisions in writing.
Leave a Reply